7 AI Transcription Apps/Services | Detailed introduction to benefits and how to choose!

The automatic transcription tool by AI apps is very functional and recommended for efficient work. No programming or machine learning knowledge is required, and anyone can use it.

By utilizing AI, the accuracy of listening is high, and there is also a service that can create minutes by removing unnecessary words such as “Um…” and “Ah…”.

There are both free and paid services available, both of which will be introduced in this article. Work efficiently with a transcription app.

What is AI transcription?

Transcription is the process of listening to someone’s speech recorded at a lecture, conference, etc., and transcribing the content into words.

By using the voice recognition function of AI, the recorded contents are automatically transcribed into text with high accuracy. Technical terminology may be difficult, but it will be possible to deal with it by learning more and by modifying the transcription application by the user.

Benefits of using AI transcription

There are two advantages of using AI.

1. can reduce the burden
2. Spend time on your core business

I will explain each.

Can reduce the burden

By using AI to transcribe, it is possible to reduce the burden on the person in charge of creation. It takes a lot of effort to manually convert all recorded data into text.

Generally speaking, it takes about 1 hour to convert 10 minutes of recorded data into text, so you can reduce the burden of 1 hour.

Spend time on your core business

While we leave the transcription to AI, we can spend time on the work we should be doing. You probably want to finish the work of compiling the minutes using an app or the like rather than doing it by humans.

I think that some corrections and confirmations are necessary, but you can minimize the time spent on the minutes.

Disadvantages of using AI apps transcription

By using AI apps , you can easily transcribe, but on the other hand, you have to be careful.

Requires human confirmation and correction

If the conversation is unclear in a noisy environment, the AI apps ​​will not be able to recognize the voice correctly, and the sentence will be garbled.

Accuracy varies depending on the service, and if you want to collect sound with high accuracy, you can use an externally connected microphone, such as a directional microphone.

Since it depends on the environment and microphone, it is difficult to recognize 100% of all voices, and human confirmation is required.

In what situations can AI transcription be used?

There are three main situations where you can use it.

1. Correspondence work at the call center
2. Meeting minutes
3. Interview

I will explain each.

Correspondence work at the call center

The AI ​​speech recognition service for call centers converts the contents of calls into text using the AI apps ​​speech recognition function.

By utilizing text data, various operations at the call center, such as confirming the contents of calls and speaking, can be made more efficient and the burden can be reduced.

In addition, based on the collected information, it is also possible to apply it to call center guidance. It also supports the work of a call center with a high turnover rate, as it entails a mental burden such as handling complaints.

Meeting minutes

Many automatic transcription tools for companies have meeting minutes creation and editing functions.

In addition to simply converting it into text, it is possible to summarize “who said what” in chronological order for each speaker.

In addition, by quantifying the atmosphere of the place, such as frequent words during the meeting and sentiment analysis of the speaker, it becomes easier to evaluate after the meeting. By analyzing sentiment, you can find words that respond well and words that are effective in advancing business negotiations.

Interview

Even during interviews, transcription is performed by AI apps using the voice recognition function.

It is difficult to record the conversation of an interview word for word. By transcribing the recorded voice with the power of  AI apps , you can easily summarize it.

When looking at transcripts of interviews, if you don’t know who said what and when, you won’t be able to understand the content well. By using the AI apps ​​transcription app, you can clearly see who said what.

Choosing an AI transcription

There are 3 ways to choose.

1. transcription system
2. Sufficiency of service functions
3. price

I will explain each.

Transcription accuracy

There is a difference in AI speech recognition accuracy depending on the transcription tool.

There are parts that are difficult to understand unless you actually use it, but let’s check in advance what kind of engine is used. Also, when collecting sound with a PC, the built-in microphone may not be able to pick up the sound clearly.

Sufficiency of service functions (shared functions, support, multilingual support)

Some tools have various support functions in addition to creating meeting minutes.

• real-time transcription
• Audio file transcription
• Translate into other languages ​​in real time
• Minutes editing function
• Data sharing function

Not only is there transcription, but the fullness of other functions is also a point to consider introduction. Basically, when using multiple functions, it is often necessary to switch to a paid plan instead of a free plan, so please consider this.

Price

The monthly usage fee and usage time range from “free to 50,000 yen” and “10 to 200 hours” depending on the tool.

Think about how many meetings you have in a month and how many minutes you have to take, and choose one that you can use without waste.

7 Recommended AI Transcription Apps

From here, I would like to introduce seven recommended AI transcription apps. Some of them are free, so it would be nice to try them once.

Each has its own characteristics, so please be aware of them.

Free AI Transcription App

There are three free AI transcription apps: 

1. Google Docs
2. User Local Audio Transcription System
3. Texta

I will explain them in order.

Google Docs

There is a “Voice Input” tool in Google Docs, and if you speak into the microphone, AI will input that part.

The accuracy of listening is not high, and manual correction is essential. Unless you are in a noisy environment or someone who speaks clearly, it is difficult to transcribe without correction.

The accuracy of transcription is not that high, but it can be a good service because it can be used for free because it saves time and effort.

User Local Audio Transcription System

The “Voice Minutes System” provided by User Local Co., Ltd. analyzes the conversations of meeting participants in real time and transcribes them.

You can analyze whether it is positive or negative from all participants’ remarks, and analyze the words that flew during the meeting.

There are some points to note, such as not being able to check the audio after the meeting is over because the conversation during the meeting is not saved, and that it is only compatible with Chrome browsers.

Texta (free for real-time transcription)

Texta has the advantage of not only transcribing real-time audio, but also recording it at the same time. You can also transcribe existing audio files. If it’s just real-time transcription, it’s free and unlimited. .

There is not a big difference in audio listening accuracy between the paid plan and the free plan.

Paid AI Transcription

There are four paid transcription tools:

1. Smart Shoki
2. RIMO Voice
3. Transcription service MOJIMOJI-kun
4. Notta

Then I will introduce it.

Smart Shoki

Smart Shoki is a meeting minutes creation support service that utilizes voice. You can easily set headings, TODO lists, decisions, etc.

A dedicated editor has been added that not only transcribes the audio of meetings, etc., but also can be used as it is for the minutes.

It is now possible to associate memos during meetings with audio and time stamps, and to set permissions to prevent tampering.

An iOS/Android app is also provided, so you can make effective use of your spare time, such as checking the minutes with voice while moving.

So far, it has been used by more than 1,500 companies, mainly major companies and local governments.

RIMO Voice

RIMO Voice is an AI transcription service specialized in Japanese.

There are two types of billing plans: a pay-as-you-go billing system of 20 yen for 30 seconds and a flat-rate system of 100,000 yen (excluding tax) for up to 40 hours per month.

RIMO Voice has a 60-minute free trial, so it might be a good idea to try it out.

Transcription service MOJIMOJI-kun

MOJIMOJI-kun is a new service that meets the needs of all kinds of meeting minutes, from transcribing bullet trains to creating summaries at important meeting sites.

It is characterized by being divided into 4 courses according to the purpose.

There are two courses based on audio data: Issue MOJIMOJI,'' which transcribes text using an automatic speech transcription system, andFirm MOJIMOJI,” where a rewriter checks the transcribed manuscript.

In addition, there is also “MOJIMOJI at the same time,” in which a remote team transcribes the remote voice at the meeting site, and “MOJIMOJI at the site,” in which a specialist enters the meeting to summarize the main points.

“Isoide MOJIMOJI” is a Japanese-only service, and the other three support both Japanese and English.

Notta

Notta is characterized by its rich real-time transcription function. What you can do with the paid and free plans is different, but the services with the paid plan are quite substantial.

Main function

• Real time transcription
• Audio file import
• Synchronize on multiple devices
• Text editing/tagging
• Data export

I am actually reviewing the paid version of Notta. For reference, I have written the procedure to use, the merits and demerits of using it, etc.

The contents are very easy to use for writers, sales people, and people with hearing impairments. If you are interested, please use the link below to go to the official website.

In conclusion

This time, I have explained the transcription tool by AI. How was that. Have you found one that suits your needs?

In recent years, tools that support not only Japanese but also multiple languages ​​have been developed. Eventually, the time will come when transcription will be possible with the power of AI alone. Look forward to it.