[For restaurants] 7 manual creation tools! Improve work efficiency by using tools!

One of the most important things in the operation of a restaurant is to accurately share the work content with employees.

For that reason, it is important to manualize the work.

This time, we will explain from the necessity of a restaurant business manual to the benefits and selection points of manual creation tools.

This is especially true for restaurant owners and store managers.

1. Necessity of creating manuals for restaurants

To unify operations

In restaurants, the major role of creating manuals is to unify operations.

By verbalizing work as a manual, there are merits such as obtaining a common understanding of work and deepening understanding.

If each employee has a different way of doing things, the quality of customer service and the food and drink provided will be uneven.

The important thing in a restaurant is that the quality of customer service and the food and drink provided are the same regardless of who does it.
Therefore, it is necessary to create a manual for customer service, kitchen, cash register operation, etc. to unify the work.

to simplify the explanation

Manuals can simplify job descriptions.

Since you can explain based on the manual, you can prevent the contents from changing depending on the instructor and omission of explanation.

For both the teaching side and the learning side, it is easier to explain based on a manual prepared in advance than to explain from scratch.

To get employees to learn the work quickly

If there is a lot of business content, it is difficult to learn the business at once.

Especially when restaurants are open, they are busy and don’t have a lot of time to learn their duties.
Also, there are times when you have to do tasks that you have not fully remembered.

If there is a manual, employees can learn the work outside business hours, and can also do the work that they have not memorized during business hours based on the manual.

2. What is a manual creation tool?

Creating a manual for restaurant operations is important, but creating a manual from scratch is time consuming and troublesome.

However, if you use a manual creation tool, you can easily create a manual, which greatly reduces the work time.

A manual creation tool is a tool that allows you to easily create high-quality manuals.
You can easily insert images, videos, figures, etc., so you can create easy-to-understand manuals.

3. Advantages of introducing manual creation tools

You can reduce the time required for manual creation work

Manual creation tools can significantly reduce the time required for manual creation.
Work efficiency can be improved by utilizing the template function.

In addition, since we specialize in manual creation, there will be no problems that are difficult to understand or difficult to share.

Able to create high-quality manuals

Many manual authoring tools have a wide variety of templates.

You can easily create high-quality manuals simply by entering text and inserting images into templates.

Some of the manual creation tools include voice/video insertion and automatic translation functions, so you can use the tools that are suitable for your store to increase the utility value of the manual.

cost effective

As mentioned above, if you introduce a manual creation tool, you can easily create a high-quality manual.

Even newcomers and part-time workers can expect to gain strength early if they carry out their work while using easy-to-understand and high-quality manuals.

Although it costs a certain amount to introduce a manual creation tool, it can be expected to be cost-effective as a result.

4. Selection points for manual creation tools

Is the tool suitable for the task/purpose?

Before introducing it, it is important to check whether the tool is suitable for the issues and purposes of your store.

No matter how high-spec the tool is, it is meaningless if it does not have the necessary functions for your store.

Instead of introducing a manual creation tool for some reason, choose a tool to solve problems and achieve your goals at your own store.

Is it easy to use?

Having an easy-to-use manual authoring tool is important.

Restaurants that are open from early in the morning until late at night do not have much time to create manuals.
Therefore, avoid choosing tools that are complicated to operate.

Please check the operation feeling by using the free trial etc. before introduction.

Is there sufficient support?

Before introducing a manual creation tool, make sure it has sufficient support.

It is also important to choose a tool that offers extensive support, such as prompt responses to inquiries and whether there is a course on how to use the tool.

5. 7 manual creation tools for restaurants!

toaster team

With “toaster team”, you can easily create manuals for tasks and work procedures and share them with the team all at once.
You can update information on the fly, and you can ask questions and give feedback to the authors of the documentation at any time.

In addition, since the published manuals and procedure manuals can be managed immediately, it can be used for work progress management, understanding check, education and training for new employees, etc.

function

• Easily create and share manuals and procedures
• Edit shapes and text on uploaded photos
• Freely attach videos and attachments
• Creation and management of company terminology
• Task your favorite recipes
• Track tasks in real time
• Recipe publishing function
• Automatic notifications to remind you to update recipes
• Setting administrative privileges for each member
• Private group available only to specific members

price

Initial cost: 100,000 yen
Introductory support training (fees for Tokyo and 3 prefectures): 100,000 yen/time
10,000 yen/20 licenses

• Light plan
  Monthly fee: 35,000 yen
  Number of licenses: 50
• Standard plan
  Monthly fee: 60,000 yen
  Number of licenses: 100
• Business plan
  Monthly fee: 120,000 yen
  Number of licenses: 200
• Enterprise plan
  Monthly fee: Inquiry
  Number of licenses: 1,001~

Presence or absence of trial

can be

tebiki

This is a new employee training system that allows field staff to easily create video manuals.

The system will automatically generate subtitles and translations just by taking a video of your usual OJT, solving the problem of not being able to communicate with paper manuals.

function

• Automatic voice recognition/subtitling
• Screen recording of operation instructions
• Video editing
• figure insert
• Reports on access history and proficiency progress
• Automatic translation for over 100 languages

price

inquiry

Presence or absence of trial

can be

Kaminashi

By simply registering the procedures and manuals necessary for work, we can standardize accurate work instructions, responses to violations and deviations, and confirmation of corrective actions.

Since “Kaminashi” checks the work, it improves the work efficiency of the administrator.

function

• Manual registration for each operation
• Checklist
• Automatic work check
• Aggregation and report creation
• support

price

inquiry

Presence or absence of trial

not clear

Teachme Biz

“Teachme Biz” is the most popular cloud-based manual creation tool in Japan.

It makes manual creation, sharing, and management easy and simple, and greatly reduces man-hours and recruitment/training costs.

function

price

• Enterprise
  Initial fee: 500,000 yen
  Monthly fee: 300,000 yen
• Basic
  Initial fee: 500,000 yen
  Monthly fee: 100,000 yen
• Starter
  Initial cost: 500,000 yen
  Monthly cost: 50,000 yen

Presence or absence of trial

can be

i-Share

“i-Share” is manual creation software that anyone can easily use, even without specialized knowledge of data and XML (a programming language for describing the appearance and structure of text).

By simply following the instructions on the screen, you can create a manual that supports multiple types, multiple languages, and multimedia.

function

• Project creation function
• Manual editing function
• Data import function
• Publish function
• Translation management function
• Production assistance function

price

26,400 yen/person per month

Presence or absence of trial

can be

shouin

OJT and training can be digitized using videos and PDF manuals.

In addition to reducing training costs and improving the efficiency of OJT, we will create an environment where new employees can learn regardless of location or time, and encourage newcomers to be ready to work and standardized.

function

price

• Free Trial Plan: Free
• Basic Plan: Inquiry

Presence or absence of trial

can be

Annie

“Annie” is a cloud-based tool that has both manual and checklist functions, and is compatible with any industry.

function

• Checklist creation function
• CSV data import
• Image/LINK function
• status search
• Author search
• Work history stamp function
• memo function
• Completion mail sending function

price

Initial fee: 0 yen
Monthly fee: 25,000 yen

Presence or absence of trial

can be

6. Summary

This time, I explained everything from the necessity of creating manuals in restaurants to tools for creating manuals.

Use this article as a reference to improve the efficiency and quality of your work by introducing manual creation tools.