Telework is becoming more prevalent due to the effects of the new coronavirus, but some people may not know the tools necessary for telework.
This time, we will introduce the tools that are essential for telework.
Table of contents
- Such a problem during telework!
- Introduction of software/tools you want to have for telework
- Tools to solve communication problems 【Groupware】
- Tool to solve the problem of width of business [online business meeting]
- A tool that solves attendance management problems [attendance management system]
- remote access tools
- Let’s implement comfortable telework by introducing the best software and systems!
Such a problem during telework!
Little Soft Co., Ltd. conducted a survey on “communication during telework” targeting SMEs, venture companies, and small business workers who are currently teleworking.
When I asked, “Please tell me what you are having trouble with telework,”
The most common answer was “difficult to communicate with employees (27.3%)”,
followed by “limited work (22.3%)”
, “difficult to communicate with business partners (19.3%)”
, “data and materials It is difficult to share (11.0%),”
“It is difficult to hold a meeting (9.0%),”
and “It is difficult to manage attendance (4.5%).”
Reference: Little Soft Co. , Ltd. Survey on “Communication during Telework”
In this way, telework has problems in communication, the range of work, and work situation management.
Introduction of software/tools you want to have for telework
We will introduce software/tools recommended for telework that solves the problems of communication, work width, and work situation management mentioned earlier.
Tools to solve communication problems 【Groupware】
With telework, there are fewer opportunities to talk face-to-face, so communication between employees is lacking, making it difficult to maintain/manage motivation and manage progress. This is where groupware systems come into play.
Groupware is software that incorporates tools that facilitate information sharing and communication within an organization and streamline operations.
Groupware has a chat function and an in-house SNS function, so real-time information sharing is possible.
Tool to solve the problem of width of business [online business meeting]
Online business negotiation is a system that enables business negotiations via the Web without the assumption of face-to-face meetings.
In addition, the online business negotiation system has not only a video call function, but also a function that allows you to share materials and record audio, so you can realize a sales style that is the same as face-to-face.
I have the impression that telework is difficult for sales, but you can use the online business negotiation service to conduct business negotiations even while teleworking.
A tool that solves attendance management problems [attendance management system]
Since it is difficult to grasp the work situation in real time with telework, we recommend introducing an attendance management system.
The attendance management system is a system that manages the attendance of employees, such as recording the time of arrival and departure, application and acquisition of leave, and shift management.
remote access tools
Remote access is the ability to connect to a company’s computer or internal network from a device such as a computer or tablet located away from the company, such as at home or on a business trip.
Since it is often confused with “remote desktop” and “VPN”, we will also introduce two features.
Remote desktop is a type of remote access, and it is a mechanism that allows you to remotely operate another computer or server from the computer you are using.
Remote desktop has many problems in terms of security, and it is difficult to work with the same level of efficiency and safety as in the office, so security measures must be taken individually.
VPN is a line/environment for safe remote access. It refers to a private network that builds a virtual leased line on the Internet and can be used only by specific people.
It is highly secure because it can only be used by authenticated users, and it can be used regardless of how far away the connecting points are because a virtual leased line is built.
Some employees may use public Wi-Fi such as cafes under telework. In that case, security enhancements are a must.
Security measures can realize a safe PC environment.
Let’s implement comfortable telework by introducing the best software and systems!
This time, I introduced software/tools that I would like to have for telework.
In telework, problems such as communication, breadth of work, and attendance management occur.
Let’s introduce a tool that solves these problems and realize the best telework!