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Latest in 2022! [Telework] Understand the cloud services necessary for introduction!

In recent years, due to the spread of the new coronavirus infection and the promotion of work style reform by the Ministry of Health, Labor and Welfare, an increasing number of companies have introduced telework.

However, many people may not know the types of cloud services required for telework.

Therefore, in this article, we will introduce the types of cloud services necessary for introducing telework and recommended cloud services.

Table of contents

  • What is telework?
    • work remotely
    • mobile work
    • Satellite office work
  • Advantages of telework
    • Work anywhere, anywhere
    • Reduce wasted time
  • Types of cloud services required for telework
    • remote access service
    • Web conferencing system
    • Attendance management system
    • cloud storage
    • project management tools
    • groupware
  • Subsidies to help introduce cloud services
    • IT introduction subsidy
  • Introduction of cloud services necessary for telework
    • Web conferencing system
    • Attendance management
    • remote access service
    • cloud storage
    • project management tools
    • chat groupware
  • summary

What is telework?

Telework is a flexible way of working that allows you to work anytime, anywhere, whether at home, at a satellite office, or while traveling.

There are three main types of telework: telework, mobile work, and satellite office work.

work remotely

Telecommuting is a way of working in which you are away from your workplace and use your home as your workplace.

mobile work

Mobile work is a work style that uses a computer or smartphone to work at a place other than the place of work to which one belongs, such as on the move, at a client’s place, or at a cafe.

Satellite office work

Satellite office work is a way of working where employees work in shared offices located far away from the head office.

Advantages of telework

Work anywhere, anywhere

By introducing telework, you can carry out your work from any location, such as your home, cafe, or satellite office.

By creating an environment that allows for flexible working styles, it also contributes to lower employee turnover.

In addition, even in the event of a disaster such as an earthquake or typhoon, telework can be used to build a system that allows business to continue.

Reduce wasted time

If you introduce telework, you will not have to force yourself to come to work, so you can reduce wasted time such as commuting time.

In addition, it not only reduces wasted time such as commuting time, but also reduces transportation expenses, so there are financial benefits not only for employees but also for companies.

If the number of teleworkers increases, there will be no need to set up a large office, which will lead to a reduction in monthly tenant fees.

Types of cloud services required for telework

remote access service

The remote access service is a service that allows remote control of internal computers and systems from devices outside the company.

By introducing a remote access service, it becomes possible to work from home, mobile work, and satellite office work.

Web conferencing system

The web conferencing system is a tool that allows online conferencing with remote locations.

In-house meetings, training, interviews, business negotiations, etc. can be done online without having to go to work.

Attendance management system

A cloud service that completes employee attendance management, time setting, leave/overtime application/approval, shift setting, etc. on the web.

By introducing an attendance management system, you can greatly reduce complicated work such as tallying attendance data.

cloud storage

Cloud storage is a space set aside for storing data on the internet.

If you use cloud storage, you don’t need to carry around a USB memory every time, and you can share information anytime, anywhere.

project management tools

Project management tools can manage all information related to projects such as processes, schedules, and task management for each member on the web.

Project management can be done on the web, so you can easily manage projects even when working from home.

groupware

Groupware is software that incorporates tools that facilitate information sharing and communication within an organization and streamline operations.

Lack of communication within departments and projects can be prevented by using communication tools specialized for business.

Subsidies to help introduce cloud services

IT introduction subsidy

The IT introduction subsidy is a subsidy system that allows small and medium-sized enterprises and small businesses to bear part of the cost of introducing cloud services necessary for business.

IT introduction subsidies have been introduced to various companies, from small businesses with less than 5 employees to SMEs with 300 or more employees.

Introduction of cloud services necessary for telework

Web conferencing system

Zoom

Zoom is a web conferencing system used all over the world that allows multiple people to exchange video and audio from all devices such as PCs, smartphones, and tablets. You can host meetings with up to 1000 people. There is a free plan.

feature
  • Compatible with all devices from PCs to smartphones
  • Strong security with encryption, role-based operation permissions, and passcode protection
  • Has a free plan and is easy to install
price
  • 0 yen / month (personal meeting)
  • 2,000 yen / month (professional)
  • ¥2,700 /month (business)

V-CUBE meeting

V-CUBE Meeting is a safe, secure, high-quality domestic web conferencing tool with the No. 1 share for 13 consecutive years. Realize the highest-class web conference with the world’s latest and highest level video and audio technology. There is a free trial available.

feature
  • Reliable, safe and high quality No.1 market share for 13 consecutive years
  • The world’s latest and highest level video and audio technology
  • Easy-to-understand interface
price

I need an inquiry

Attendance management

Job Kan Attendance Management

Jobkan Attendance Management is an attendance management system that supports all types of work such as modified work, flextime, and discretionary work. It is characterized by being easy to use and low cost because you can freely combine and use only the necessary functions. There is a 30-day free trial.

feature
  • Compatible with all work styles
  • You can freely combine and use only the functions you need
  • The industry’s No. 1 attendance management system
price
  • 0 yen / month (free plan)
  • From ¥200/month (Plan 1)
  • From ¥300/month (Plan 2)
  • From 400 yen/month (Plan 3)
  • From ¥500/month (Plan 4)

personnel labor freee

Personnel labor freee is an attendance management system that can centrally manage all personnel and labor management operations from payroll calculation and attendance management to insurance procedures. By inviting the employee, you can ask the employee to fill in the form, so you can minimize the burden on HR. There is a free trial available.

feature
  • Centralized management of all personnel and labor management tasks, from attendance management to insurance procedures
  • Employees can be asked to enter directly
  • Full support that answers everything from how to use freee to business concerns
price
  • 1980 yen ~ / month (minimum)
  • 3980 yen ~ / month (basic)
  • From 8080 yen/month (Professional

remote access service

magic connect

MagicConnect is a screen transfer method remote access service that calls and operates the desktop screen of an internal PC on an external device. Multi-factor authentication that combines “hardware specific information” and “electronic certificate” allows you to work with peace of mind. There is a 14-day free trial.

feature
  • Screen transfer method that calls and operates an in-house PC
  • Multi-factor authentication combining “hardware specific information” and “electronic certificate”
  • Set up in just 3 minutes
price
  • USB type Annual usage fee 18,000 yen Initial fee 15,000 yen ~
  • Terminal authentication type Annual usage fee 18,000 yen Initial fee 10,000 yen ~
  • Mobile Annual fee ¥12,000 Initial fee ¥5,000

CACHATTO

CACHATTO is the No. 1 share remote access service that allows you to work anywhere as long as you have an internet environment. It is used by more than 700,000 users in 1,400 companies. It can be used comfortably even at bases outside Japan for multilingual support. There is a 1 month free trial.

feature
  • Easy to deploy as no VPN is required
  • Remote access service with No.1 share
  • It can be used comfortably even at bases outside Japan for multilingual support
price

I need an inquiry

cloud storage

Google Drive

Google Drive is a cloud storage provided by Google that can store various files such as documents, photos, PDFs, and videos. It is recommended for small businesses because it can be used for free up to 15GB. If you want to use more than 15GB of Google Drive, you need to subscribe to “Google One” or “Google Workspace”.

feature
  • You can save various files such as documents, photos, PDFs, videos, etc.
  • Free up to 15GB
  • Easier file sharing between employees
price

Please refer to the pricing plans for “Google One” and “Google Workspace”

boxes

Box has been installed in more than 100,000 companies around the world, and is a cloud storage with the advantage of an advanced security environment. Business plan and above have unlimited capacity, so you can share information stress-free.

feature
  • Advanced security environment where you don’t have to worry about information leakage
  • Unlimited capacity and stress-free
  • Can be linked with various external applications
price
  • ¥550~/month (Starter)
  • From 1800 yen/month (Business)
  • From ¥3000/month (Business Plus)
  • From ¥4200/month (Enterprise)

project management tools

Trello

Trello is a project management tool that allows you to instantly see the progress of tasks and manage tasks intuitively. Basic functions are available for free, making it ideal for small-scale project management.

feature
  • Basic functions available for free
  • Intuitive task management
  • Can work with various external apps
price
  • ¥0/month (Free)
  • From $12.5 / month (Business Class)
  • $17.5~/month (Enterprise)

Jooto

Jooto is a project management tool made in Japan that can be used intuitively just by dragging and dropping. Installed in over 10,000 companies. Since it can be started for free, it is perfect for individuals as well as small project management.

feature
  • Get started for free
  • Intuitive use with drag & drop
  • A project management tool for Japanese people by Japanese people
price
  • 0 yen / month (free plan)
  • From 500 yen / month (standard)
  • ¥980~ / month (enterprise)

chat groupware

Chat Work

Chatwork is a business chat tool that makes communication necessary for work such as e-mail, telephone, meetings and visits more efficient. It has been installed in more than 290,000 companies. It is recommended for individuals and small businesses because it has a free plan. There is a 1 month free trial.

feature
  • Communicate with anyone inside or outside the company
  • Security level that can be introduced by large companies and government agencies
  • Can work with various external functions
price
  • 0 yen / month (free plan)
  • From 500 yen / month (business)
  • ¥980~ / month (enterprise)

cybozu office

Cybozu office is a simple groupware that has been installed in over 65,000 companies. There are many convenient functions for sharing information within the company, such as schedules, bulletin boards, and messages. There is a 30-day free trial.

feature
  • Well-established domestic groupware
  • Convenient functions for ease of use
  • Low price from 500 yen per person
price
  • 500 yen/person (standard)
  • 800 yen/person (premium)

summary

We introduced the types of cloud services required for telework, subsidies, and recommended cloud services.

The introduction of cloud services is essential for telework. Clarify what your company’s telework challenges are and introduce the necessary cloud services.

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