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Thorough comparison of cloud invoicing systems! Recommended 8 selections [Free]

Are you struggling to create and manage electronic invoices?

By introducing an invoicing system, you can greatly reduce the hassle of invoicing.

This time, we will introduce 8 recommended systems based on their merits, selection points, and answering the question, “What is an invoice issuing system?”

Table of Contents

  • What is a cloud invoicing system?
  • Why You Need a Cloud Invoicing System
  • Advantages of introducing a cloud invoicing system
    • Operational efficiency
    • Tighter claims management
    • Reduce billing costs
    • Telework compatible
  • Disadvantages of implementing a cloud billing system
    • Necessity of system introduction to business partners
    • Monthly fee charged
  • Points to consider when choosing a cloud invoicing system
    • Business scope to be used
    • Scope of automation
    • Choose a system that suits your business model
    • Support for data linkage
    • Incorporation into business flow
    • After-sales support
  • 8 Recommended Cloud-based Invoicing Systems!
    • Money Forward Kessai
    • pasture receipt of invoice
    • cloud accounting freee
    • Misoca
    • BtoB platform invoice
    • Makeleaps
    • raku raku details
    • Ra Qool
    • summary

What is a cloud invoicing system?

The cloud invoice issuing system is a system that streamlines the work related to creating and sending invoices.
You can create and issue invoices online by accessing the server of the business operator.
In addition to invoices, you can issue documents such as quotations, purchase orders, delivery notes, acceptance inspection notes, and receipts.

Why You Need a Cloud Invoicing System

Invoices are required by law to be kept for a certain period of time.
In the past, it was common to create an Excel sheet, print it manually, enclose it, and mail it.

However, if the number of customers increases, the work time and volume of creating and sending will increase, and the conventional method will not be able to keep up with the business.
By using the cloud invoicing system, you can easily reduce invoices, so you can reduce the work involved in invoicing.

In addition, invoices can be created and sent from anywhere, regardless of the terminal such as a smartphone or tablet as well as a PC.
While telework is necessary, you can work online by using the cloud invoice issuing system.

Advantages of introducing a cloud invoicing system

Operational efficiency

You can use invoice templates and automatically create invoices from quotations, leading to improved operational efficiency.
You can minimize the time and effort of re-entering the same information into various forms and input errors.
By using the workflow function, you can eliminate the circulation of paper invoices.

Tighter claims management

By linking with an accounting system, etc., you can centrally manage everything from quotations to billing and payment.
This helps prevent billing omissions and improves searchability.

Reduce billing costs

You can reduce mailing costs by eliminating mailing invoices and digitizing e-mail transmissions.
For many billing systems, you can also use a mailing agency service that performs mailing work on your behalf.
This is a service in which billing data is sent from the system and everything is entrusted to the subcontractor.

Telework compatible

The cloud billing system can share data and issue bills as long as there is an internet environment.
Therefore, it can be used from outside the company and is compatible with telework.

Even employees who often go out can use their smartphones and tablets to issue invoices while on the move.
In this way, you can make use of the gap time for processing, which will lead to business improvement.

Disadvantages of implementing a cloud billing system

Necessity of system introduction to business partners

At the time of introduction, it is necessary to have not only your company but also your business partners introduce an invoice issuing system.
Depending on the business partner, a flexible response such as paper-based correspondence may be required.

Monthly fee charged

There is a monthly usage fee for the cloud invoicing system.
It is necessary to introduce it after considering the cost-effectiveness.

Points to consider when choosing a cloud invoicing system

Business scope to be used

A major difference between invoicing systems is the scope of work.

For example, one invoicing system can only create and send invoices, while another invoicing system can create and issue invoices as well as manage payments and reminders.

After reviewing your company’s invoicing challenges, compare invoicing systems.

Scope of automation

If you want to improve the efficiency of the invoice issuing system, including payment management, reminders, sales information management, etc., it is necessary to link with other systems.

In some systems, deposit/withdrawal data can be imported by linking with a bank account, or you can leave the mailing to the system operating company just by giving mailing instructions.

Choose a system that suits your business model

When creating an invoice, it is necessary to link with other data so that the billing amount can be captured.

Be sure to check whether it is possible to link with the data you want to import.

Support for data linkage

When creating an invoice, it is necessary to link with other data so that the billing amount can be captured.

Be sure to check whether it is possible to link with the data you want to import.

Incorporation into business flow

Understand how your company creates and issues invoices, and check whether the system can be naturally incorporated into that business flow.

If there is a fixed flow, it is necessary to systematize it including them, or prepare so that the invoice can be issued smoothly even if all of them are ignored.

After-sales support

If a problem that cannot be dealt with occurs while using the billing system, it will cause inconvenience to the business partner.

Make sure there is after-sales support that can respond immediately in case of sudden trouble.

8 Recommended Cloud-based Invoicing Systems!

Money Forward Kessai

cost

Please contact us from the URL below.

feature

This is a service that handles all billing operations, from credit screening, issuing and sending invoices, confirming payment status, and contacting business partners when payment has not been made.
It is equipped with functions that support business expansion, such as credit risk reduction that eliminates the risk of uncollected accounts receivable, and cash flow improvement that enables shortening of the payment cycle.

Free plan

none

pasture receipt of invoice

cost

Please download the materials from the URL below.

feature

A cloud invoice tool that allows you to collectively manage everything from invoice collection to approval and payment online.
Equipped with a function to visualize the collection status of invoices, a function to create payment data with one click, and a function to build an approval flow.

Free plan

none

cloud accounting freee

cost

Corporate rate (monthly/annual)
Minimum: 2,380 yen/month/23,760 yen/year
Basic: 4,780 yen/month/47,760 yen/year

feature

It is easy to use even for accounting beginners, and there are many types of templates.
In addition to centralized management of invoices and linkage of invoices and accounting systems, it is possible to automatically enter expenses simply by photographing receipts using AI image analysis.
There is also a plan for individuals, so it can be used regardless of the size of the company.

Free plan

Free trial plan for 30 days before registration

Misoca

cost

Corporate rates (monthly/annual)
Plan 15: 800 yen/8,000 yen
Plan 100: 3,000 yen/30,000 yen
Plan 1000: 10,000 yen/100,000 yen
Individual plans are basically free

feature

Regardless of the business scale, it is used in various industries such as web production companies and NPO corporations.
In addition to creating invoices, you can create sales reports based on billing amounts for each business partner, and link with current accounting software.
In addition, it is equipped with a service that collects money from business partners and a service that allows you to attach a collection guarantee of accounts receivable to invoices issued by Misoca.

Free plan

Unlimited free plan for individuals (up to 5 invoices per month, use by 1 person)
*The above prices are during the campaign period.
※See below for details.

BtoB platform invoice

cost

Please download the materials from the URL below.

feature

This system is specialized for issuing invoices between companies.
It can be linked with more than 50 systems such as sales management system and accounting system.
Free consulting is included, and you can consult from business improvement to system introduction.
It has more than 20 years of operational experience as a B2B cloud service, and has been introduced by more than 290,000 companies.

Free plan

After applying from the URL below, please receive the free trial account information.

Makeleaps

cost

Individual plan: 500 yen per month x number of users (up to 3)
Corporate plan: 800 yen per month x number of users + number of business partners (free for up to 10 companies) + various optional fees
* 2 months for both individual and corporate annual payment *
Basic functions can be used with individual plans (optional functions cannot be added)
* For corporate plans with more than 10 business partners and details of optional functions, please see below.

feature

It is used in many fields regardless of the size of the industry or business scale.
You can request approval of completed documents by linking with Slack.
In addition, by using the MakeLeaps virtual account, a virtual account can be issued for each customer, reducing the transfer burden on the customer.
It supports foreign currencies of more than 13 countries, and you can convert Japanese to English with one click.

Free plan

There is a 30-day free trial for both individuals and businesses.

raku raku details

cost

Basic plan: Initial cost from 100,000 yen + Monthly cost from 24,000 yen
You can simulate the price list and cost reduction effect from the URL below.

feature

You can reproduce the current form design with abundant layouts.
Linked data can be selected from CSV data or PDF data.
By using the API linkage function, you can automatically link data from the system you are currently using, import customer data, and issue invoices.

Free plan

A free trial is available from the following URL. (with individual consultation and setting support)

Ra Qool

cost

Standard: No initial cost, 980 yen per month
Original: Initial cost negotiable, monthly fee negotiable
*Standard plan allows up to 5,000 customer registrations

feature

Registered customer information can be read automatically, and quotations and invoices can be created with just a few clicks.
In addition, since it is possible to manage customer information, it is also possible to manage business card information, etc., for customer information that is likely to become a trading partner in the future.
In addition, since there is no limit on the number of users that can be used, all functions can be used by multiple users.

Free plan

There is a free plan with no initial cost and unlimited estimate
creation .

summary

By using the cloud invoice issuing system, you can prevent human errors and omissions and make accurate invoices, which will lead to more efficient operations.
After clarifying what kind of system is suitable for your company’s introduction purpose, please positively consider the introduction while making good use of the service, such as the free period.

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