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Which budget management system suits your company? Thorough explanation

A budget control system is a system equipped with functions to improve the efficiency of budget formulation and management, data analysis, performance forecasts, etc.

However, there may be some people who do not know the merits of the budget control system, how to choose it, and what kind of system is available? Therefore, this time, we will explain in an easy-to-understand manner from the outline of the budget management system to the points for selecting the system that suits your company and the introduction by type.

Table of Contents

    • Recommended for:
  • Explanation in 30 seconds! What is a budget control system?
  • Why you need a budget control system
  • Benefits of introducing a budget control system
    • Budget planning – streamlining budget compilation
    • Improve employee motivation
    • Improved budgeting accuracy
  • Budget control system selection point
    • Is the transition from the current system smooth?
    • Is it possible to link with peripheral systems?
    • Whether the system is suitable for the size of your company
    • Ability to respond to company changes
  • Budget Control System Introduction by Type
    • System assuming the use of Excel
    • A system that aims to break away from Excel
    • Excel-based system
    • function
    • price
    • function
    • price
    • A system that aims to break away from Excel
    • function
    • price
  • summary

Recommended for:

  • I don’t know how to choose the system that suits my company
  • I want to know what kind of system you have

Explanation in 30 seconds! What is a budget control system?

A budget management system is a system that centrally manages the budget data managed by each department and realizes efficient budget management. The diagram below illustrates the functions of the budget control system.

When choosing a product, you should check whether it supports multiple currencies, whether it is easy to link with external business systems and core systems, and whether it has a built-in budget management function.

Why you need a budget control system

Budget management using Excel, Google Spreadsheets, etc. increases the time and effort of tabulation and analysis, and makes it easier for management work to depend on individual skills and manual mistakes.

If such complicated management is difficult, introducing a budget control system can automate data collection and reduce the effort of inputting data. Furthermore, in addition to improving efficiency and improving work efficiency, you can focus on data analysis.

Benefits of introducing a budget control system

Budget planning – streamlining budget compilation

You can reduce the time and effort required to collect information in Excel when compiling a budget, and reduce errors due to manual entry.

Improve employee motivation

The information visualized by the system clarifies the management strategy and the achievement targets of the actual department, and improves the motivation of employees.

Improved budgeting accuracy

By introducing it, you can compare and analyze the budget and progress results on a daily basis, and by continuing this cycle, the quality of budget management and organization will improve.

Budget control system selection point

Is the transition from the current system smooth?

Since there is budget control data that has been accumulated so far, it is necessary to select a system that can import and manage the data so far. First, let’s check if there is an import function for existing data.

By introducing similar operations and procedures, instead of just aiming for system improvements and usability, we can reduce the burden on each department of having to learn new operations.

Is it possible to link with peripheral systems?

Budget control is performed by combining purchasing data and budget data. When selecting a system, it is necessary to incorporate accounting information in a timely manner and allocate common expenses, etc., so it is necessary to link with other systems that are important to the company, such as accounting systems, sales management systems, and payroll systems. is.

Whether the system is suitable for the size of your company

For example, a company with branches all over the world and a relatively small company with many small stores in Japan will have different budget data input locations and data volume. It is important to identify and introduce a system that is suitable for the scale of your company and improve operational efficiency.

Ability to respond to company changes

An important point is whether the company can smoothly respond to organizational restructuring such as an increase in the number of bases and departments, or an increase in the number of subsidiaries. In the case of group company development, real-time grasp of information of each company will lead to strengthening of the management of the entire group.

Budget Control System Introduction by Type

There are two types of budget control systems, one that assumes the use of Excel and the other that does not stick to using Excel. Each has the following characteristics.

System assuming the use of Excel

・Achieves the same operability as before for both frontline and accounting personnel
・Reduces man-hours required for migration from existing systems ・Easier to find
solutions to problems

A system that aims to break away from Excel

・Data can be input from multiple locations at the same time・Can be
operated from mobile devices
・The format can be standardized・ Migration
from existing systems requires some man-hours

Excel-based system

BizForecast

While taking advantage of Excel’s extremely convenient input interface and flexible and easy-to-use tabulation and analysis functions, it eliminates the disadvantages of information sharing and information preservation. Not only based on accounting items, but also covers a wide range of upstream detailed planning, budget performance comparison, and data analysis.

function

  • Information gathering

Timely and accurate collection of information necessary for management decisions from many physically separated sites with different languages ​​and currencies

  • Aggregation/processing/input

Aggregate and process the collected information to the required granularity for each layer

  • Report/reporting

Supports quick and accurate management decisions by visualizing information such as aggregated and processed numerical data in forms, reports, and graph charts
Equipped with a wealth of functions such as external system linkage

price

Inquiry required

Workday Adaptive Planning

Workday Adaptive Planning

Coordinated management with Excel supports a wide range of operations from budget compilation to budget/actual management/management accounting, PL/BS/CF

function

  • Report breakdown function

Intuitive understanding of complex data transitions with breakdown and multi-dimensional form creation functions. Breakdowns can be checked by clicking on the spot, and various forms can be created by dragging and dropping.

  • Input function

A user interface similar to Excel enables stress-free operation and reduces the burden on the person in charge.

  • Link function with Excel

Excel and CSV data import and export functions are provided. With this function, it is possible to link with existing ERP/core systems and to transfer data
Various other functions such as detailed data management are installed.

price

Inquiry required

A system that aims to break away from Excel

STRAVIS

Supports information gathering work with Excel-like operability and high maintainability. We provide a wealth of standard functions that provide total support for the requirements necessary for budget management and consolidated business management, as well as a highly versatile data collection platform.

function

  • Consolidated accounting

Provides statutory consolidation functions that comply with the latest accounting standards. It also supports management and consolidation operations such as monthly consolidation, consolidated budgets, and consolidated forecasts, and can be used as a consolidated management base.

  • management accounting

Effective in business management applications such as profit and loss management by product, unit budget management, capital investment management, etc.

  • Group management data collection platform

It can also be used as a base for collecting information from group companies. Centralized management of various data necessary for group management, such as BEPS-related information, group personnel information, store information, etc.
Equipped with abundant functions such as IFRS support

price

Inquiry required

summary

This time, we introduced the budget management system.
After considering how far your company should support the budget management system, introduce an appropriate system and aim for operational efficiency.

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